If you want to close a project, we recommend the following actions:
- On the PMP post a Decision regarding the fact that the project is closed. Then, on the PMP create one or more Action Items to get the following work done.
- Access the portal of the project to be closed and send out an Ad hoc memo to all its users that the work on this portal has been completed and the portal is being moved to the 'Historical Data Available for Reference Only' section of the index page, which lists all processMax portals. Authorized users will continue to have read only access to their earlier work, but no new records for any work product will be created in the foreseeable future.
- Access the file system, or for hosted systems ask This email address is being protected from spambots. You need JavaScript enabled to view it. to find the highest level index.htm page. You will find this file under the 'pmax' folder or whatever you named it. Customers often name their PMP folder 'CMMI_pmax_PMP'. So, the index.htm file that you want is ABOVE the PMP folder. If you used the index page provided by pragma Systems, it will look something like this:
Only it will have your company logo and your company name.
If techsupport is NOT performing the work, find the above relevant file, open it in a text editor, such as TextPad and move the relevant htm lines, which contain the hyperlink to the project portal, so that they are below the title ‘Historical Data Available for Reference Only’.
Then, access that portal and via the Utilities tab\Users convert all users EXCEPT ONE, such as yourself, to become Read Only users.